vendor info

Food Vendors Frequently Asked Questions

No, all returning food vendors in good standing do not need to re-apply to be at Hay Days. You will be contacted in the Spring by Vendor Support for the current year’s information.

All event information is found in the Hay Days Portal. All registered food vendors will receive access to the portal from Vendor Support.

All new vendors must fill out a New Vendor Application. You will be placed on our waitlist. Should a spot open up, you will be notified in late June.

Food Vendor site (dimensions vary) – $300 site reservation fee + 25% of gross sales. 

  • Sites offering electric -$150 for the weekend to be paid in advance
  • On-venue Food Vendor Campsite – $200 (limited availability) 
  • UTV Permit – $200
  • Additional wristbands: $20 in advance, $30 at box office

Four (4) Vendor staff wristbands and one (1) Parking pass for the Vendor parking area are included in each site fee. Additional wristbands may be purchased before or during the event.

The site fees include a standard listing in the Vendor Directory, distributed to Hay Days attendees in printed form and posted on the website.

Wi-fi service is available for use with vendor point-of-sale systems, email, etc.

Insurance: Vendors agree to obtain Commercial General Liability insurance coverage for the week of the event.  Vendor agrees to have minimum coverage limits of $1,000,000 each occurrence including products/Completed Operations.

ST-19: All Vendors are required to submit a Minnesota ST-19 form prior to the event. Please download HERE.

Food License: All Vendors are responsible to obtain the required State/Local licenses and permits for operation at Hay Days.

Select vendor sites come equipped with 50 amps of power for an extra $150. Should you have one of these sites, you are required to pay that fee. For sites without power, vendors must provide their own generators or use contract using our preferred electrical vendor.

Email for additional questions.