Swap Questions For Sellers
June 5, 2023 at 10:00 am Central
Swap Sites can be purchased HERE
Yes. If you stayed until 3pm and handed your ticket into the Swap Staff, you will be contacted in early May regarding Swap Pre-sale.
Yes, all members of your party will need to have a weekend wristband for event entry. Please make sure to purchase a SWAP wristband, as it allows different access than a Spectator wristband. You can purchase your Swap wristbands ahead of time for $30 or at the gate for $40. Kids 12 and under are free.
**NOTE that only the Swap Gate is open on Friday so members of your party using offsite parking or arriving later must arrange to meet you at the gate for entry.
PURCHASE YOUR SWAP WRISTBANDS HERE
If you selected the “print-at-home” option, you will receive an email with instructions for printing your tickets in mid-August, about three weeks before Hay Days. If you chose to have hard tickets sent to you, they will arrive in late August.
Swap sites measure 20’ long x 19’ wide. Each vehicle and trailer will be required to purchase a minimum of two 20’ sites. You can purchase more sites, up to a maximum of 20 for yourself or a group traveling with you. Please measure your setup(s) prior to purchasing. Site size requirement is based on the full length of the tow vehicle plus connected trailer. If you have rear doors that need to be opened or a ramp to extend, do not forget to account for that in the space requirement.
We will measure your vehicle and trailer at the gate and they must fit in your reserved Swap sites. Vehicles that exceed the size of the swap site purchased will have to wait until all other Swappers are parked and allowed entry ONLY IF space is still available to accommodate your vehicles. There will be a $100.00 penalty plus the cost of the additional site. Size matters! Plan accordingly!
If you are purchasing sites for a group, remember that each vehicle in the group is required to adhere to the two-site minimum purchase. You can choose to share the space in any combination provided the entire group fits in the total space ordered. ALL members of the group must arrive in line at the same time for check-in.
Gates open Friday morning at 8 a.m. or earlier. Gates close at 11 p.m.
No. Unfortunately, we no longer have a waiting area. Also, avoid the temptation to arrive on Thursday, because the police will likely turn you away.
No. Rows are filled on a first-come, first-served basis, and right sides always fill up first.
No, this is not allowed.
All RV’s, motor homes, camper trailers, toy haulers, 5th wheel campers, goose neck campers, fish house (Ice Castle, etc) and similar will be required to purchase a RV/Camper Permit for entry. The only exception to this is popup camper trailers under 10′ in length and pickup bed campers. This fee is in addition to the required swap space to fit the RV vehicle in. Failure to purchase this permit in advance will delay your entry.
Yes, as long as a member of your group meets you at the Swap Gate entrance to vouch for you.
Yes. Parking is available in the Chicken Coop and Racer’s Edge lots.
Yes. Anytime Showers has a shower trailer available to everyone. The cost is $10 per shower, towel included.
Back by popular demand! Stay late 3pm Sunday and receive first dibs for renewing your space in 2024. Etix Swap License paperwork will be collected starting at 3pm Sunday at the exit gates. No early submissions and one submission per vehicle only.
Swap Seller Requirements
Please download HERE, fill it out and send it back to SwapST19@haydays.com. Operators/organizers of craft, antique, coin, stamp or comic book shows; flea markets; convention exhibit areas; or similar events are required by Minnesota law to get written evidence that persons who do business at the show or event have a valid Minnesota tax ID number. Hay Days is required by the MN Dept of Revenue to have a completed Form ST19 for every Seller. This form provides written documentation showing:
- Seller has a MN Sales Tax ID Number
- Seller is not required to have one because the items they are selling are non-taxable
- Seller qualifies for the “Isolated & Occasional Sales” exemption
All Swap Vendors must fill out and submit a ST-19 Form
DOWNLOAD YOUR ST-19 FORM HERE. Fill it out, and send it back to Swapst19@haydays.com
Any seller making taxable sales at the Hay Days Swappers Meet must have a MN ID Number unless they qualify for the “Isolated and Occasional Sales” exemption. This includes out-of-state vendors. See http://www.taxes.state.mn.us for more information if you’re not sure the items you’re selling are taxable.
To qualify for “Isolated & Occasional Sales” exemption, all of these conditions must be met:
- Seller participates in only one event per calendar year that lasts no more than 3 days; and
- Seller makes sales of $500 or less during the calendar year; and
- Seller provides a written statement to this effect and includes their name, address and phone number (Form ST19)
Online at http://www.revenue.state.mn.us/businesses/Pages/BusinessRegistration.aspx
Call 651-282-5225 or Toll free at 1-800-657-3605
There is no charge to get a number. But, you will be required to report taxable sales each quarter to the state of Minnesota.
Swap site $60 (minimum of two sites required)
RV Permits $200 (can only be purchased if you have purchased Swap sites, but can be purchased at a later date). PURCHASE YOUR RV PERMIT HERE
Arrival at Hay Days
Entry for Swap parking will only be allowed on Friday. Swappers will be parked on a first come, first serve basis. The gate opens at 7AM on Friday. DO NOT arrive before this time or law enforcement will turn you away. Overnight waiting on the highway is not allowed. Prior to 3pm on Friday, turning off Hwy 95 onto Oriole (County 70), will not be allowed. Please follow the roadside signs for swap entry. Swap gate entry will close at 11pm Friday
Please bring your tickets (electronic or printed) which will be scanned for access at the gate. You will have a ticket for your Swap sites, a second ticket for Wristbands, and possibly a third ticket for any RV permit(s) you may have purchased. Be prepared to present your tickets at the gate.
There are no spectator gates open on Friday. If anyone in your Swap group is arriving later on foot (ie. parking off site), you must meet them at the Swap Gate for entry. Parking overnight on Friday is usually available at the lot south of the site, Racers Edge and Chicken Coop. See the parking MAP.
Second Chance Swap
Beginning Saturday night and again on Sunday morning, swap space will be available (based on availability) at the Swap Gate Entrance.
The cost of this swap space will be a flat rate of $60 regardless of trailer/truck combination and size. This price will also include ONE wristband for admission. Additional wristbands can be purchased for $20 each (required for all persons age 13 and older).
Only cash for payment is accepted at the Swap Gate.
You may begin lining up in the Swap Chute holding area after 4pm Saturday for those that wish to enter Saturday evening. The gate will remain open Saturday night till 10pm. DO NOT COME OUT FRIDAY, YOU WILL BE TURNED AWAY.