Vendor info
Dealer/Vendor Frequently Asked Questions
No, all returning vendor/dealers in good standing do not need to re-apply to be at Hay Days. You will be contacted in the late winter by Vendor Support for the current year’s information.
All event information is found in the Hay Days Vendor Portal. All registered Vendors will receive access to the portal from Vendor Support.
All new vendors must fill out a New Vendor Application. You will be placed on our waitlist. Should a spot open up, you will be notified sometime starting Mid may thru July.
Booths range from $350-$2,000 based on location and size. Booth sizes range from 10×10 pop up space to 50×75 for premium booths. Vendor extras, such as additional wristbands, UTV/ATV/Golf Cart Permits, forklift services, etc, can be purchased at an additional cost.
A set number of vendor wristbands and on-site parking passes are included with your site. The number of each that you receive is based on the square footage of the site you occupy. For specific inquiries, reach out to vendors@haydays.com. Additional wristbands may be purchased before or during the event.
The site fees include a standard listing in the Vendor Directory, distributed to Hay Days attendees in printed form and posted on the haydays.com website.
Wi-fi service is available for no additional cost.
Insurance: Vendors agree to obtain proof of Commercial General Liability insurance coverage for the week of the event. Vendor agrees to have minimum coverage limits of $1,000,000 each occurrence/$2,000,000 aggregate, including products/Completed Operations. The Sno-Baron’s Snowmobile Club must be included as an Additional Insured on the policy for the duration of event week.
ST-19: All Vendors are required to submit a Minnesota ST-19 form prior to the event. Click HERE for more information.
All Vendors are responsible to obtain the required State/Local licenses and permits for operation at Hay Days.
Additional tasks are assigned on an as needed basis through the Vendor Portal.
Check out the 2026 Vendor Prospectus for more information about being a vendor at Hay Days. You can also email vendors@haydays.com for additional questions.